Discover the best AI note-takers for interviews in 2025. Compare features, fraud prevention, and more to streamline your recruiting process.
Abhishek Kaushik
Dec 22, 2025
TL;DR
AI interview note-takers now support recruiting workflows across Zoom, Teams, Meet, and browser-based interview tools.
Not all solutions are designed for hiring. Some focus on transcription, some on summaries, and a few protect hiring integrity.
Your choice depends on three priorities: accuracy, evaluation support, and fraud prevention.
This guide helps you choose the right tool for your hiring motion and risk profile.
Why AI Note-Takers Are Now Essential in Recruiting
Remote and hybrid work have permanently changed how companies hire. Interviews now happen across:
Time zones
Geographies
Video platforms
This has increased:
Hiring speed expectations
Candidate pipeline volume
Compliance scrutiny
Risks of identity misrepresentation
AI note-takers ensure every interview is documented consistently so recruiters can focus on conversation and decision-making instead of manual typing.
According to LinkedIn’s 2025 Future of Recruiting report, 70% of hiring managers believe AI adoption improves hiring efficiency by automating administrative tasks such as interview note-taking and candidate communication.
What AI Note-Takers Actually Do
AI interview assistants typically provide three core functions:
Function | Description |
|---|---|
Transcription | Converts speech into searchable text |
Summarization | Produces condensed interview takeaways |
Structuring | Turns answers into scorecards or competency notes |
The highest maturity tools also include:
Identity verification
Fraud detection
Audit-ready evidence logs
Most tools only handle transcription and summary.
The Four Tool Categories Recruiters Encounter
Category | Examples | Strengths | Limitations |
|---|---|---|---|
General-purpose transcribers | Otter, Fireflies | Fast, cheap | Not recruiter-focused |
Meeting intelligence assistants | Gong, Avoma | Good insights and trackers | Built for sales workflows |
Recruiter-specific summarizers | Metaview | Clean interview summaries | Does not address identity risk |
Hiring integrity platforms | Sherlock | Identity verification, fraud detection, scorecards | Purpose-built for recruiting only |
Key Buying Criteria for 2025
1. Platform Compatibility: Must work across Zoom, Teams, Meet, and browser interview platforms.
2. Transcript and Summary Quality: Accuracy varies widely across accents, background noise, and multi-speaker setups.
3. Evaluation Structure: Does the tool help produce:
Competency-based evidence
Scorecards
ATS-ready notes
4. Compliance and Audit Trails: Can you prove the decision-making process if questioned?
5. Identity and Fraud Risk: This is now a gating requirement for remote hiring.
Tool-by-Tool Overview
Otter
Good for: Simple transcription
Not great for: Recruiter scoring, ATS workflows, identity assurance
Fireflies
Good for: Meeting search and keywords
Not great for: Hiring workflows or structured competency evaluation
Metaview
Good for: Structured summaries and interview coaching
Not great for: Identity verification or fraud detection
Sherlock AI
Good for: Hiring integrity, scorecards, evidence trails, compliance logs
Not for: General meetings outside recruiting
Decision Matrix: Which One Should You Choose?
If Your Priority Is | Choose |
|---|---|
Quick transcription | Otter |
Sales call intelligence plus notes | Fireflies |
Recruiter-friendly summaries | Metaview |
Fraud prevention + scorecards + audit trails |
Buyer Personas and Recommendations
Organization Type | Recommended Tool | Reason |
|---|---|---|
Startup hiring locally | Metaview | Speed and clarity of summaries |
Tech firm hiring globally | Sherlock AI | Identity verification and competency scoring |
Agencies running high candidate volume | Sherlock AI | Risk mitigation and structured output |
Enterprise with interview panels | Metaview | Debrief and standardization support |
The Future: AI Will Not Replace Recruiters
It will replace unstructured hiring.
Recruiters who:
Document clearly
Evaluate consistently
Communicate transparently
will outperform.
AI note-takers enable this. They do not decide for you.
Conclusion
Choosing the right AI interview note-taker is not a technical decision. It is a hiring strategy decision.
If you just want transcription, Otter is enough.
If you want summaries, Metaview is a good fit.
If you want trustworthy, scalable hiring, Sherlock AI is the category-defining choice.
